If you are a customer looking for a vendor to get your software application developed, it’s very important to have a complete scope of work document ready before hiring a vendor. Not having a requirement document will lead to delay in project delivery & over budget.
You need to share your complete requirement document, answer all possible questions your vendor may have, also convey why you are getting this application developed, your vision/plan with this application, by when do you need this completed etc.
So with this, you would have conveyed everything you have in your mind regarding this project to your vendor & you can ask the vendor to align their proposal with your needs/vision. This way there will be no deviation from what you ask for & what they propose.
Both vendor & you as a customer will be on a same page of understanding & you get more control over this project & the entire development process. The vendor will also be responsible for delivering what they have proposed (which is already aligned with your plan).
Your project will get completed within your timeline & budget. If you do not have a complete requirement document but if you still hire a vendor to develop your software application you will end up in a situation where you hired a vendor to develop an application which both you & the vendor have no idea of. Clearly, you will not get what you have in your mind & definitely not in your timeline & budget.
In conclusion, your requirement document can be in any format or just a bulleted points. The whole idea here is to convey everything you have in your mind regarding your project to the prospective vendor.
You cannot expect a vendor to think like you & develop your software application. The vendors are just service providers who will execute what you have told them to do. It’s you who owns this project right from beginning to completion of project. It’s very important to do the knowledge transfer so you will get your end solutions as expected, in time & within your budget.
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